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| Name and address | Driving distance to UNCC (minutes) |
Daily room rates (Baht) | |
| Single | Double | ||
| Prince Palace Hotel 488/800 Bo Bae Tower Damrongrak Road, Klong Mahanak Bangkok Tel: (662) 628-1111 Fax: (662) 628-1000 |
10-15 | 1,500 | 1,700 |
| Royal Princess Hotel 269 Larn Luang Road Bangkok Tel: (662) 281-3088 Fax: (662) 2801314 |
5-10 | 2,200 | 2,400 |
The rates quoted above represent group room rates, inclusive of daily American breakfast, service charge and government tax. Other charges for additional services in the hotels are subject to a 10 per cent service charge and 7 percent VAT. The hotel room rates are subject to alteration without prior notice.
21. To facilitate hotel reservation, participants are requested to complete and submit the attached attendance form at an early date or, alternatively, to furnish particulars by facsimile in advance at the latest by 10 August 2007 to Ms. Aiko Akiyama, indicating:
(a) Full Name;
(b) Date and time of arrival;
(c) Flight number;
(d) Hotel accommodation requirements.
22. Any subsequent changes in arrival plans should be communicated immediately to ESCAP. Cancellation, postponement or any other changes must be notified at least 48 hours in advance. Rooms not occupied in accordance with the latest advice will be held for 24 hours at the participant’s expense and then released. All rooms will be assigned according to information furnished on the enclosed forms and on a first-come, first-served basis.
23. Participants should make their own transportation arrangements from Suvarnabhumi Airport (new Bangkok Airport) to their respective hotels. Limousine, metered-taxi, and bus services are readily available at the airport.
To avail themselves of the services of limousine and public metered-taxi as indicated above, it is strongly recommended that participants contact only the officials who are authorized to man the counters located at the airport arrival lounge. The officials, upon contact, will issue a ticket for the assignment of either a limousine for transporting passengers to the desired destination.
Participants are advised that on departure, they have to pay airport passenger service charge. Current rate for the passenger service charge is Baht 500.
24. It will not be possible for ESCAP to provide transportation for participants between hotels and ESCAP. Metered-taxis are generally available. The hotels listed in paragraph 20 generally offer free shuttle service between the hotel and UNCC. Participants can check directly with hotel reception upon their stays for information on availability and schedule of the shuttle service.
25. Simultaneous interpretation facilities in Chinese, English, French and Russian languages will be provided at all sessions of the Meeting.
26. All the microphones on the tables in the meeting room are automatically operated. Before speaking, participants are requested to press the button on their microphones until the red light is on. At the end of each intervention, participants are requested to turn off their microphones by press same button, the red light will be off.
27. In order to assist in the preparation of the draft report and press release, the secretariat would appreciate receiving the text of all prepared statements before delivery, Copies of such statements could be given to the Conference Officer on duty in the conference room.
28. Since the number of copies of meeting documents is limited, participants are requested to bring with them to Bangkok all documents that have been distributed to them in advance by the ESCAP secretariat.
29. Participants wishing to circulate any papers or publications at the meeting are requested to inform Ms. Keiko Osaki, Chief, Population and Social Integration Section, Emerging Social Issues Division, at the address indicated in paragraph 14. In this regard, participants are requested to bring sufficient copies for distribution at the meeting, as documents reproduction services will not be available for this purpose.
30. The normal working hours of ESCAP are from 0730 to 1545 hours, with a lunch break of 45 minutes, from Monday to Friday. However, staff members concerned with the meeting will be on duty during meeting hours.
31. ESCAP Library facilities are available on the first floor, Service Building from 0700 to 1600 hours, Monday through Friday. For details on the use of the ESCAP Library facilities, please consult the staff on duty or call extensions 1330 and 1360. Further information about ESCAP library can be found at http://www.unescap.org/unis/library/.
32. First-aid and medical services are available at the Medical Centre, fourth floor, Service Building, during weekdays. The ESCAP doctor is available from 0730 to 1545 hours with lunch break from 1200 to 1245 hours. Appointment should be made through the nurse at extensions 1352 and 1761. The United Nations buildings are smoke-free areas. Participants are allowed to smoke only in the designated areas outside buildings. Yellow fever vaccination is required for participants from endemic countries. Participants are recommended to have had vaccinations against food-borne diseases such as, hepatitis A, tetanus and typhoid.
33. Postal services are available at the Post and Telegraphic Office, UN Branch, ground floor, UNCC. It is open from 0800 to 1600 hours, Monday to Friday at extensions 1260 and 2114, except for official holidays.
34. Catering services are available at Cafeteria on the fourth floor of the Service Building, open from 0800 to 1600 hours, Refreshment Lounge on the ground floor of UNCC, open from 0700 to 1900 hours and Canteen on the ground floor of the Service Building, open from 0700 to 1400 hours. In addition, a snack bar serving sandwiches, pastries, coffee/tea and soft drinks is located at the Coffee Corner, level 1, UNCC. It is open from 0700 to 1600 hours.
35. Participants whose travel is sponsored by ESCAP will be provided with a daily subsistence allowance at prevailing United Nations rates in local currency. In order to facilitate the payment of subsistence allowance, eligible participants are requested to submit copies of the passport, boarding pass, the arrival/departure form together with their air tickets to the secretariat staff in the conference room.
37. In those cases where the participation costs are borne by ESCAP, the secretariat will provide only travel and DSA as expressed and will not assume responsibility for any other expenditures, including the following:
(i) All expenses in the home country incidental to travel abroad,
including
expenditure for visa, medical examination, inoculations and other such
miscellaneous items and internal travel to and from the airport of arrival
and departure in the home country;
(ii) Salary and related allowances for the participants during the period of the meeting;
(iii) Costs incurred by participants in respect of travel insurance, accident insurance, medical bills or hospitalization fees in connection with attending the meeting;
(iv) Compensation in the event of death or disability of participants in connection with attending the meeting;
(v) Any loss of or damage to personal property of participants while attending the meeting or losses or damages claimed by third parties as a result of any negligence on the part of the participants;
(vi) Any other expenses of a personal nature, not directly related to the purpose of the meeting.
38. Participants are advised to ensure that their return bookings are confirmed soon after their arrival in Bangkok. For this purpose, they should contact the travel agent located on the first floor, Service Building next to Siam Commercial Bank, extension 2820.
